Administrative Assistant for Sales & Marketing

JOB TITLE: MARKETING & SALES ADMINISTRATIVE ASSISTANT DEPARTMENT: Marketing DIRECT REPORT: Director of Marketing POSITION SUMMARY The Marketing and Sales Administrative Assistant will have a minimum of two years’ experience in office administration duties with advance thinking and proactive communication skills with internal and external entities. Create Group Reservation Orders, invoices, and follow up on deposits and final payments • Client Contracts: Maintain and create agreements, maintain database, assist with ongoing communication, assist with monitoring of inclusions and expirations. • Event Services: Assist with the coordination, execution, and follow up of internal events and outreach programs • Calendars: Manage marketing and sales calendars including internal and external activities • Databases: Organize, maintain existing and build, as required • Reports: Maintain existing, update and generate on key business activities, as required. • Exemplary organizational and multitask skills with high attention to detail • Excellent verbal and written communication skills • Self-motivated, willingness to learn and strong foundational skill set • Problem solver and able to work well under pressure • Consistently reliable, responsible, trustworthy and team-oriented • Ability to operate office equipment including but not limited to printers and multi-media instruments WORK ENVIRONMENT • Sitting at computer for lengthy periods of time • Repetitive motions from typing or other administrative duties • Glare from computer screen • Frequent interruption • Walking to various locations within the park The Maui Ocean Center is committed to global diversity and inclusion, where we support our local community and environment. With high integrity, transparency and accountability, we are committed to a healthy and sustainable environment, leaving a positive legacy for our future generations.