Administrative Assistant

IMMEDIATE OPENING. Exciting new Channel Islands non-profit research and education facility opening in Carpinteria in 2023 needs a Part Time Admin Assistant who excels in attention to detail. Must have an innate curiosity and a positive and engaging personality, Must have an ability to initiate zoom calls and coordinate and attend occasional social events. 20 hours a week; somewhat flexible schedule If you are interested, please email your resume. · Work with bookkeeper to make sure all bills are paid · Maintain annual Advisory Council registration and roster · Conduct general mass mailings using mail merge for annual events and Advisory Council member registration · Process All 8 Club member applications and mail all certificates and merchandise requests · Fulfill all on-line book orders · Use Mailchimp to prepare and send weekly emails to mailing list · Use InDesign to create basic event invitations · Work with printing vendor to order event invitations · Use Canva for basic graphic design when needed · Prepare all board packets for quarterly board meetings Development Support · Support donor communications and relations as needed · Process, track, and send donor acknowledgements for all donations · Keep copies of checks and receipts of all donation in appropriate binders · Maintain Excel spreadsheets on all separate categories of donations · Support grant writing and reporting as requested · Events: support all event organizing and preparation including designing and mailing invitations, working with vendors if necessary, collecting and tracking RSVPs and event payments, and any other related tasks as requested · Assist with donor tours and events held at the Center · Support board members with any help they need in solicitations Desired Qualifications · Advanced organizational skills · Competency with Microsoft Office · Experience with Macs · Competency with MailChimp · Familiarity with InDesign · Knowledge of nonprofit fundraising · Familiarity with standard office equipment scanner, copier, phone, printer