Administratove Assistant & Graphic Design Manager

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant & Graphic Design Manager to join our vibrant team. This dual-role position offers an exciting opportunity to streamline office operations while leading creative visual projects that elevate our brand. The ideal candidate will possess exceptional administrative skills, be proficient in graphic design, and thrive in a fast-paced environment. Your energy, attention to detail, and ability to manage multiple responsibilities will be instrumental in supporting our team’s success and fostering a professional yet innovative workplace culture.

Duties

Provide comprehensive administrative support, including calendar management, data entry, filing, and handling confidential information with discretion.
Manage front desk operations, greeting visitors, answering multi-line phone systems, and ensuring excellent phone etiquette and customer service.
Coordinate office management tasks such as supply ordering, maintaining office equipment, and organizing meetings or events.
Oversee bookkeeping activities using QuickBooks, including invoicing, expense tracking, and basic financial record keeping.
Support client communication efforts through professional correspondence, appointment scheduling, and follow-up support.
Lead graphic design projects from concept to completion using tools like Adobe Creative Suite or Microsoft Office templates to produce marketing materials, social media graphics, and internal documents.
Collaborate with team members to ensure consistent branding and visual identity across all platforms while managing multiple deadlines efficiently.

Qualifications

Proven experience as an administrative assistant or office manager with strong clerical skills and organizational abilities.
Proficiency in QuickBooks, Microsoft Office (Word, Excel, PowerPoint), and general computer literacy.
Demonstrated graphic design skills with experience in creating digital content and print materials; familiarity with Adobe Creative Suite is preferred.
Excellent communication skills in both English and bilingual capabilities are a plus for effective client interaction.
Strong time management skills with the ability to prioritize tasks effectively under pressure.
Experience handling confidential information with integrity and professionalism.
Previous personal assistant or office experience involving calendar management and client communication is highly desirable.

Join us to be part of a lively team where your organizational talents and creative flair will make a meaningful impact! We value energetic professionals eager to contribute their skills in a supportive environment that encourages growth and innovation. Please provide a cover letter with your resume.

Pay: $20.00 - $24.00 per hour

Benefits:

Flexible schedule
Paid time off
Parental leave

Work Location: In person