Knowledge in AutoCAD, QuickBooks, etc. -Part time 8:30am to 5:00pm, 2 or 3 days a week in office. -Must be willing to multi-task and complete over 5 proposals a day. • QuickBooks payroll, taxes, and bills + check making for invoices • Employee efficiencies excel task sheet per employee based on annual projects • In office scheduling for meetings w/ clients and call backs • Organizing Monthly folders of bills • Client Project Task List • Holiday cards + gifting • Follow ups to outstanding finished and unfinished project billing with calls and letters • In office signatures or deliveries for signatures of proposals, checks, or other items • Setting up digital proposals (switching to digital signatures on proposals) • Budgeting per project for construction cost with client (creating a master excel sheet) • Easy Permit Process pay and pick-ups • Setting up events (birthday parties etc.) • Creating ‘large’ scale project proposals • Checking license validity of GC + sub-contractors • Collecting and calling for all paperwork from contractors during project process • Requests for FOIA (building dept) and water + gas meter requests • Plat of Survey Quote Requests + Requesting CAD files to the surveys and saving to the drive, then coordinating with project drafter once immediately received • Scan and Archive old projects on in office scanners • Requests for time off, vacation, emergency time off requests for employees – getting acceptance from director and add into calendars • General day to day tasks sent via email • Reconcile unpaid projects with directors • Meeting minutes at projects (and signatures on site) • Sending thank you cards after each project and sending links for reviews on google to clients after permit is approved.
Create an account to see the full posting, access our search engine, and more.