Executive Assistant (Irvine)

The purpose of this role is to assist the Executive office by the performance of daily tasks and serve as a resource to delegate handling of unique projects and random situations that arise. We are a rapidly growing wholesale company that is committed to making brands that our customers love. • Correct bills for monthly credit card charges • Create or review monthly/quarterly/annual reports for the Executive office. Work closely with the Executive office to oversee daily business operations • Handle requests from other departments and act as liaison and communication bridge across the team. • Transferring data from paper formats into computer files or database systems, sort and organize paperwork after entering data • Preparing or processing documents or proposals or contracts • Contacting clients/vendors, follow up on projects • Other general administrative support as necessary • Lead and coordinate special projects as directed Basic Qualifications: • Confidential is the top requirement • Excellent verbal and communications skills • Numerical and literacy skills • Exceptional analytical skills to sit through high volumes of data and information • Self-motivated, team player with the ability to work independently and in a team environment • Extremely organized with great attention to detail, problem-solving, and analytical skills • Ability to manage priorities and workflow, as well as manage his or her own time • Ability to adapt to changing environments and handle multiple priorities • Internet skills including use of emails and information gathering • Work efficiently under pressure • Ability to initiate, sponsor and lead change • Demonstrates flexibility Education: • Bachelor’s degree in Business, Administration, Merchandising, Product sourcing, or similarly related field Knowledge/Experience: • 3+ years of business assistant experience • Experience in wholesale business environment • Experience in administrative support • Candidate with consumer goods/electronics and/or home improvement industry is a plus • Chinese fluency is a must • Microsoft Office and Google Suite required • Graphic design skills a plus