Jan. 14, 2022

Executive Assistant - Part Time

Confidential Eugene, Oregon

Essential Job Functions • Provide professional administrative support to the internal CWP team; • Screen incoming calls and correspondence and respond independently when appropriate; • Provide scheduling assistance for the Executive Director; assist in scheduling for groups, events • Provide a high level of support for board and subcommittee meetings, including scheduling, meeting minutes, announcements, agenda, speaker support, and technology set-up/functionality • Keep official board records and execute administrative policies; • Facilitate information sharing among board members, partners, and key constituents • Establish and maintain strong relationships with businesses, government, public partners, staff, and board members; • Staff liaison for board membership, board recruitment, and board re- certification; • Manage the office by developing efficiencies; ordering supplies; maintaining equipment inventory; scanning/oversight of critical documents for disaster recovery; filing paperwork; organizing digital files • Organize and maintain CWP’s front office area and conference room • Prepare and respond to the Annual State Monitoring Guide; • Research and provide procurement support; • Support updates to the web site and digital communications; • Support organizing events and meetings, as needed; and • Any other duties needed to help drive and meet organization’s Mission, Vision, and Values. • Strong interpersonal communication skills, strong writing skills with an ability to prepare clear, concise materials in written and spoken English; demonstrated attention to detail and ability to think critically. The ability to provide connectivity to employees in a virtual environment and have the data be secure, as well as collaboration tools in place to make virtual work much more productive, is important to the organization. Work is typically conducted in an office environment, working at a computer for extended periods of time. The person in this position will communicate frequently with staff, board, community members, and community partners.

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