Full Time Experienced Administrative Assistant

Wife and husband partners of 2 businesses, world-class organizational consulting and therapy/coaching, are looking to hire a Full-time Administrative Assistant Personal Work Traits • Person of high integrity and discretion • Good listener • Great attention to detail • Good communicator and are willing to ask questions to understand directions • Quick mind and you and others consider you to be smart. • Highly organized. Well-maintained digital files and hard copies files • Enjoy working on creative projects • Quick learner, satisfaction in completing tasks, competent • Self-starter, work independently with minimal supervision on-site or remote • You like to laugh and have fun. You take personal responsibility for your work product, accepting and making adjustments when suggested • Any paralegal experience a plus, to read contracts, maintain the Government GSA (General Services Administration) contract, and other related activities • Looking for a long- term commitment Your responsibilities include but are not limited to: • Answering phones • Assist principals with iPhone interfaces and other tech questions as they arise • Filing (hard files and digital), • Maintaining official records for both corporations as well as the Government GSA Contract • Correspondence with vendors and customers • Scheduling vendors • Scheduling client appointments • Keeping HIPPA forms up to date • Managing the government GSA contract, and various projects • Scheduling and managing seminars • Correspondence with seminar participants and seminar vendors • Data entry in QB • Research related to interests and projects of both Principals • In conjunction with the part-time assistant, update websites • Work in partnership with the principals and oversee the work of the part- time assistant Job skills needed: • High level of proficiency in a PC environment. • Proficient in Microsoft Word, Outlook, Excel, and Access is a bonus • Experience with QuickBooks Desktop is desirable.