Graphic Designer & Administrative Coordinator

Job Overview

We are seeking a detail-oriented and creative Graphic Designer & Administrative Coordinator to support our marketing team. This role is ideal for someone who combines strong design skills with organization, accuracy, and an interest in marketing and business operations while helping further our digital marketing goals.

Responsibilities

Design and produce visual assets for digital, print, and marketing campaigns in alignment with brand standards
Assist with photo and video creation and editing using Adobe Creative Suite (Photoshop, Illustrator, Premiere Pro)
Use Adobe InDesign to create, format, and maintain product manuals, sell sheets, and other marketing materials
Ensure all materials are accurate, up-to-date, and visually consistent across platforms
Edit and prepare customer artwork for film positive printing in screen printing production
Ensure artwork is print-ready, properly formatted, and meets production specifications
Collaborate with internal teams to maintain quality and accuracy in printed outputs
Develop tradeshow graphics and branded materials, including booth visuals and promotional assets (no travel required)
Assist with tradeshow packing and preparation during peak show seasons
Collaborate with the marketing team to support campaigns, promotions, and brand initiatives
Contribute creative ideas and show a strong interest in marketing strategy and execution
Assist in building and formatting HubSpot marketing emails as part of shared marketing responsibilities
Register and maintain company profiles across procurement portals for local and federal opportunities
Ensure all required documentation is current and compliant to support eligibility for bid submissions
Assist in preparing and updating materials for business development efforts
Provide administrative support including document preparation, data entry, scheduling, and internal coordination
Maintain organized file systems and asset libraries for efficient team access
Be willing to be cross-trained in additional responsibilities as needed in case of emergency

Qualifications

Proficiency in Adobe Creative Suite, with strong expertise in Adobe InDesign
Experience preparing artwork for print production; screen printing and film positive experience required
Experience with layout design, especially manuals, product sheets, or similar structured documents
Basic photo and video editing skills
Strong attention to detail and ability to manage multiple projects simultaneously
Excellent organizational and communication skills
Interest in marketing, branding, and content development
Experience with procurement portals or government registrations is a plus

Pay: $20.00 - $23.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

Please provide a link to your portfolio, if available

Experience:

Photo Editing: 3 years (Required)

Location:

Chicago, IL 60641 (Preferred)

Ability to Commute:

Chicago, IL 60641 (Required)

Work Location: In person