Graphic Design/Technical Writer (100% Onsite - Onsite interviews)

Client: State of MS/ MDCPSAgency: MS Dept of Child Protection ServicesJob ID: 167035Job Title: N/A - Technical Communications and Creative Services Specialist - MS - MDCPSJob Location: 750 North State Street., Jackson, MS 39202Projected Start Date : 11/01/2026 Projected End Date/Duration: 10/31/2027100% onsite required. This is an urgent need, please focus on candidates that are available immediately/soon.The following are required for bid submission:

ResumeR2RCover LetterMeets Work LocationScoring Method - Must equal 100%

Resume - 30Interview - 30Price - 30Preferred Experience - 10Position Description and Job Skill Set

The Technical Communications and Creative Services Specialist is a cross-functional role supporting both the agency's Communications Department and the MIS Division with its comprehensive Child Welfare Information System (CCWIS) and related applications and functions. The position combines strategic communications, graphic design, digital media production, technical writing, project coordination, and documentation management to support agency communications initiatives and technology implementation efforts. In support of the Communications Department, the role develops and produces visual and written materials across print and digital channels, including publications, presentations, informational materials, and digital communications. The role also contributes to communications planning, creative development, brand consistency, and the delivery of clear, accessible materials that advance agency priorities and engage internal and external audiences.In support of CCWIS and related agency projects, the role is responsible for developing, maintaining, and coordinating technical and project documentation required for system implementation, operational support, federal funding approval, and ongoing compliance with regulations and guidance issued by the Administration for Children and Families (ACF) and the Children's Bureau. The role also translates complex systems, processes, and organizational priorities into clear documentation, visual communications, training materials, and other project deliverables while supporting documentation governance and information management. This role will work closely with the MIS Development Team focusing on UX and UI design to ensure applications are intuitive, easy to navigate and create a visually appealing experience for end users.This role will collaborate with Communications staff, project managers, business analysts, system architects, technical developers, quality assurance teams, external vendors, and other stakeholders to deliver effective communications and project outcomes aligned with agency priorities, brand guidelines, project requirements, and applicable federal regulations.Responsibilities:

Project Management and Collaboration

Assist the Project Management Office (PMO) and agency divisions with tasks and documentation for new and ongoing projects.Partner with staff, editors, writers, IT, and external vendors to manage projects from concept through delivery.Lead cross-functional meetings to discuss projects, tasks, and process documentation.Internal and external agency communications, both written and verbal.Assist in developing and executing strategic communications plans that integrate both digital and offline tactics.Coordinate timelines, resources, and workflows to ensure high-quality, on-time deliverables.Develop dashboards and monitoring tools for users to track project and/or task progress.Digital Communications and Design:

Concept, design, and produce print and digital collateral such as infographics, presentations, whitepapers, eBooks, etc. while adhering to industry and agency brand standardsManage and create engaging content for websites, social media platforms, and other digital assetsSupport campaigns that align with organizational objectives, monitor trends, analyze performance, and track metricsContribute fresh ideas and creative approaches that enhance audience engagement and organizational visibility.Ensure digital communications and design deliverables meet accessibility standards, including WCAG guidelines, to support inclusive access across digital platforms and materials.Technical Writing:

Develop and maintain implementation and operational documentation to include deployment guides, system configuration documentation, operational procedures, and other project documentation.Maintain end-user documentation and training materials including user guides, training manuals, job aids, online help content, and knowledge base documentation to support system implementation and ongoing operation.Review agency applications and websites using user feedback and project metrics to recommend improvements to content quality and user experience.Information Governance and File Management:

Create and maintain agency document repositories (e.g., SharePoint, Smartsheet) and ensure the documentation is updated as operational processes, tasks, requirements and system functionality evolve. Includes initial setup, organization, version numbering, file indexing, and staff training or assistance.Initiate and manage a statewide Document Scanning project to digitize paper documents located in each county office and the state office working with a Vendor selected through a bidding process. Includes establishing document naming and numbering conventions to ensure the documents will be unique, traceable, and easy to retrieve by the staff in a digital library. Conduct periodic reviews to audit the naming and numbering conventions to ensure they are supporting the agency process workflows and audit requirements.Maintain documentation standards, templates, version control processes, and documentation governance procedures to ensure consistency and traceability across all project documentation.CCWIS and Federal Compliance Support:

Coordinate, prepare and maintain federally required documentation for a CCWIS system to ensure compliance with regulations and guidance issued by the ACF and the Children's Bureau.Work with the Project Management Office (PMO) and the Finance Division to prepare the required federal information and incorporate it into the required templates. This includes the Advanced Planning Documents (APDs) and updates, and the Operational APDs (OAPDs), supporting narratives, and related documentation required to obtain and maintain federal approval and funding for the CCWIS system. Support responses to federal review comments, documentation requests, and audit inquiries from ACF, the Children's Bureau, or other oversight bodies.Document system architecture, modular design, functionality, and technical implementation methods to demonstrate compliance with CCWIS regulations (45 CFR 1355 and 1356) and federal system certificationexpectations.Required Skills/Experience

Bachelor's degree or higher in related field (such as Information Services, English, Communications, etc.)Effective communication, organizational, and time management skills. 7+ yearsStrong writing, editing, and visual communication skills; adaptive style for different platforms and audiences. 7+ yearsProficiency in process optimization and internal documentation. 7 yearsAbility to work independently as well as collaboratively within a team. 7 yearsProfessional experience in graphic design, digital media, or communications. 5-7 yearsTools: Microsoft Office Suite (PowerPoint, Excel, Word), Adobe Creative Cloud (Illustrator, Photoshop, InDesign), Microsoft SharePoint, Microsoft Teams, Adobe Workfront, Google Workspace, Smartsheet, Confluence, Lucidchart, SAP Business Network. 5-7 yearsPreferred/Not Required

Experience working with information systems, cloud technologies, data analysis, or technology implementation projects. 5-7 yearsKnowledge of User Experience (UX) design. 5-7 yearsExperience with accessibility standards (WCAG). 5-7 yearsExperience with communications related to child welfare
Skills:
Adobe Creative Suite, Adobe Illustrator, Adobe InDesign, Adobe Photoshop, Adobe Product Family, Bidding, Business Analysis, Campaigns, Child Protection/Welfare, Cloud Computing, Code of Federal Regulations, Communication Skills, Content Development, Creative Services, Cross-Functional, Customer/Client Research, Data Analysis, Digital Media, Document Management, Documentation, Documentation Standards, Editing, English Language, Federal Laws and Regulations, Finance, Funding, Graphic Design, Improvement Metrics, Information Technology & Information Systems, Journalism, Maintain Compliance, Management of Information Systems/Technology (MIS), Media Production, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Product Family, Microsoft SharePoint, Microsoft Word, Multiplatform/Cross-Platform, Operational Support, Operations Processes, Performance Analysis, Performance Metrics, Process Improvement, Project Tracking, Project/Program Coordination, Project/Program Management, Publications, Quality Assurance, Quality Management, Regulatory Compliance, Reporting Dashboards, SAP, Social Media, Software Design, Source Code/Configuration Management (SCM), Staff Training, Strategic Planning, Support Documentation, System Architecture, System Operations, Systems Administration/Management, Technical Leadership, Technical Writing, Technical/Engineering Design, Technology Analysis, Time Management, Traceability, Trend Analysis, User Experience Design (UXD), User Interface Design, User Interface/Experience (UI/UX), Vendor/Supplier Selection, Visual Communication, Web Content Accessibility Guidelines (WCAG), White Papers, Writing Skills, eBooks

Cleo Consulting