We are recognized for our expertise in providing unique, high-quality, and sustainable design solutions for a diverse client group. The Office Manager will provide coordination, continuity and oversight for office facilities and administrative functions for the firm. Primary Responsibilities Works across all staff to support the day-to-day functions of the office; Maintains the functionality of the office space and act as liaison between DIGSAU and building management to ensure the office is clean, functional, safe and secure Oversees routine preventative maintenance of facilities and equipment Manages service provider and vendor relations, contracts and invoices (i.e. security, janitorial services, equipment, phone/communication systems, information technology, maintenance and repair, architectural materials and supplies) Oversees and manages seating assignments and workstation setup and operation; works proactively with HR and IT prior to arrival of new employees or staff work station changes Maintains and manages office supplies inventory, materials and architectural library Manages, schedules and coordinates office wide meetings, functions, conference room schedules and events With the Leadership team, recommends and implements operational procedures Tracks all staff licensing and memberships, supports renewal processes, and assists with corporate and individual registrations as required Manages messenger, delivery, and shipping and receiving services Manage company travel arrangements, receptionist duties of greeting office visitors; answers and direct incoming phone calls and respond to inquiries Perform other duties as assigned to help with the efficient functioning of the office. Qualifications 3-5 years’ experience of Office Management and operations working administratively in a fast-paced working environment; prior experience with an architectural, engineering or professional services firm preferred Bachelor's degree preferred, ideally with a background in Business, Marketing, Communications, Architecture, or Graphic Design, but not required. Experienced in general and executive level administrative responsibilities Organized and thoughtful in managing functions and workload, detail-oriented Able to work independently and prioritize workload Must be professional, communicative, and able to interact effectively with a variety of people Reliable, trustworthy and mature, with an ability to maintain a high level of confidentiality and discretion with regard to project, business and personnel matters Proficient in the following software applications/systems: Microsoft Office Word, Excel, Outlook, PowerPoint, Teams, Zoom, Dropbox, Adobe Creative Suite Must be available to work during operational hours, which may include occasional evenings and/or weekends to manage and support office events, meetings, or facility initiatives DIGSAU is an Equal Opportunity Employer and a participant in the U.S. Federal E-Verify program.
Create an account to see the full posting, access our search engine, and more.