JOB SUMMARY The Studio Admin reports to the Director of Operations and maintains the overall flow and functionality of the office. Provide general office administration and studio coordination in a fast-paced landscape architecture firm, assist the Principal, Design Staff and Director of Operations as needed: design process facilitation, client intake, marketing content management, AR/AP support, scheduling, Level 1 technical support, facility management tasks and projects. Works independently and with the team WORKING ENVIRONMENT / LOCATION o Mon-Friday, office based o Part-time up to 30 hours/week o Open, centrally located office, team-oriented, friendly culture WORK ACTIVITIES General office administration and studio coordination • Client & Business partner communications • Order office supplies and maintain stock • Scheduling for Principal & office activities • AR/AP support (paying invoices, recording payments, Quickbooks entries) • Systems management, Level 1 tech support • Receive & sort mail and packages, prepare packages • Assist designers with preparation of printed sets, coordinate with printers and delivery • Support Principal, include running errands • Design Team support including ordering materials, printing large sets of plans, facilitating the design process, etc. • Light cleaning of communal spaces, taking out trash and recycling weekly New Client intake • Process new client inquiries on a weekly basis • Schedule site visits and prep materials • Collate new client information for review • Client outreach • Initial intake document management • Update intake tracking tool Marketing Content Management • Maintain and monitor social media presence • Collaborate with Director of Operations and staff on new media materials • Website & digital and printed collateral content management • Other duties as required o JOB COMPETENCIES o College degree preferred, not required o Creative & self-directed, interest in design, architecture, plant knowledge a plus o Studio Coordination experience in an architectural or design firm preferred o Highly organized, detail oriented, responsive and self-directed o 3+ years’ office experience o Advanced computer skills, fluent in MS Office and Adobe Creative Suite, new technologies, revolving knowledge of new website platforms and social media platforms, intermediate graphic design skills o Friendly, professional demeanor, strong verbal and written communication skills o Multi-tasker, ability to plan ahead and prioritize o Willingness to take on new tasks as they arise David Thorne Landscape Architect, Inc. is dedicated to celebrating diversity. People of color, immigrants, women, LGBTQ+ folks and those in other protected minority groups are strongly encouraged to apply.
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